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Terms and Privacy Notice for External AI, Speech, and Translation Services

As of: 18 April 2026
Contact: kontakt@SuGreenX.eu

1. Subject Matter of this Document

  1. This document concerns the optional use of external AI, speech, transcription, text-to-speech, and translation services within PathCraft.
  2. It applies in particular to the direct use of such services through API access or API keys supplied by the user, the optional local storage of conversation, translation, or transcription histories, and—where offered—managed AI usage technically or for billing purposes facilitated by the app operator.
  3. In this context, PathCraft primarily provides a technical interface for communication, mutual understanding, and function triggering. The actual AI, speech, or translation processing takes place with the respective third-party provider used.
  4. Separate optional video or YouTube link functions are not the subject matter of this document; the general Terms of Use and the Privacy Notice for PathCraft apply to them.

2. Allocation of Roles and Data Paths

  1. If the user employs an API key stored by the user (BYOK), requests are, according to the described architecture, generally transmitted directly from the app to the third-party provider selected by the user.
  2. According to the described system architecture, the app operator generally does not receive the actual content data of such BYOK requests through its own backend unless otherwise expressly stated for a specific function.
  3. However, the app operator may process limited technical data relating to activations, credits, consent records, security events, integrity checks, or managed billing events. This operator-side processing is described in the general Privacy Notice for PathCraft.
  4. To the extent managed AI usage is offered, the app operator may process usage-related or billing-related event data relating to provider, model, time, user or installation reference, and cost or credit allocation. This does not automatically describe any processing of the actual content data in the operator backend and would need to be disclosed separately if it in fact takes place.

3. Which Data May Be Transmitted to External Services

Depending on the function, the following data in particular may be transmitted to the selected external service:

Depending on the provider, tariff, region, API function, live mode, conversation mode, storage or history function, additional state data as well as misuse and security logs may arise with the provider.

4. Local Storage of Histories

  1. If conversation, translation, or transcription histories are enabled in PathCraft, these contents are, according to the described architecture, stored locally on the device or—if iCloud synchronisation is enabled—in the private iCloud area of the Apple account used by the user.
  2. Such locally stored histories may contain personal data, conversation contents, voices, or sensitive information.
  3. If the same Apple account is used on multiple devices, these contents may be visible there.
  4. The user is responsible for determining which devices and persons have access to their device or Apple account.

5. Limits of Reliability

  1. AI, speech, and translation services may produce incomplete, inaccurate, misleading, delayed, biased, or otherwise unsuitable results.
  2. This applies in particular to live translations, transcriptions, speech-to-text, text-to-speech, summaries, classifications, image or document analysis, and multilingual contexts.
  3. Results must therefore be independently checked before use.
  4. PathCraft does not make independent legally binding, medical, emergency-related, or other safety-critical decisions for the user on that basis.
  5. External AI or translation services must not be used as the sole basis for legal advice, medical assessments, emergency decisions, traffic decisions, or other particularly consequential decisions.

6. User's Legal Obligations

  1. Before transmitting content to an external service, the user must ensure that an adequate legal basis exists for doing so and that third-party rights, confidentiality obligations, contractual restrictions, and local laws are complied with.
  2. This applies in particular where conversation contents, voices, or personal data of other persons are processed, special categories of personal data may be involved, trade secrets, confidential documents, or third-party files are included, or recording, interception, telecommunications, or confidentiality rules may apply.
  3. Affected conversation partners must be informed in advance where required by applicable law. Any required consents, clearances, or other permissions must be in place before voices or conversation contents of other persons are captured, stored, transcribed, translated, synthesised, or transmitted to an external service.
  4. Functions for the historical capture, logging, or storage of conversations must not be used where this is unlawful under the applicable law.
  5. The user is solely responsible for selecting the provider, tariff, regional status, privacy mode, and, where applicable, an account configuration suitable for the user's purpose and compliant with data protection requirements.

7. Provider-Dependent Differences and Third-Country Processing

  1. The data protection and contractual frameworks of external AI, speech, and translation services differ significantly depending on the provider, tariff, region, account or billing status, and the specific API function used.
  2. Depending on the provider and configuration, inputs or outputs may be logged for misuse or security purposes, stored temporarily in session or conversation state, retained for longer in particular live, grounding, history, or state features, or used for product improvement in certain free-tier, opt-in, or otherwise configured scenarios.
  3. Depending on the selected provider, processing may also take place in countries outside the European Union or the European Economic Area, in particular in the United States or other third countries.
  4. In direct BYOK use, the place of processing, storage practice, and transfer mechanisms are governed by the current documents of the respective third-party provider selected by the user. The user must review those documents separately.

8. Providers Selected by the User

Depending on the stage of development of the app, PathCraft may provide or prepare interfaces to third-party providers such as OpenAI, Google Gemini, Soniox, or comparable services. Mentioning a provider does not constitute a guarantee of its permanent availability or an assurance of particular privacy, retention, or training conditions. Only the documents of the selected third-party provider that apply at the time of the specific use are authoritative.

9. No Operator Profiling Based on Content Data

According to the described architecture, the app operator does not collect content data from direct BYOK requests in parallel for its own advertising, profiling, or general tracking purposes. This does not affect histories stored locally on the device or in the private iCloud area, the technical operator data described in the general Privacy Notice, or any separately disclosed cases of managed usage.

10. Relationship to the Other Legal Texts

  1. The Terms of Use and Safety Notices for PathCraft and the general Privacy Notice for PathCraft apply in addition.
  2. To the extent an external third-party provider provides its own contractual or privacy documents, those documents apply in addition and take precedence for processing within that provider's area of responsibility.

11. Contact and Provider Information

Christian Techmer
Mühlbachstr. 29
88697 Bermatingen
Germany
Email: kontakt@SuGreenX.eu
VAT identification number pursuant to Section 27a of the German VAT Act: DE460849192